Company files are the key to a successful business. Therefore, all corporate data must be carefully protected. Cyber criminals are always trying to subtract valuable information; for this reason, it is important to take measures to ensure safety of these data. A specific guidance is outlined below.
Use encryption
- Use encryption software. An encryption software can protect company files by encoding. This means that files can only be read by authorized users who have a decoding key. You can also use encryption software to protect business e-mail and prevent disclosure of confidential information.
Choose a firewall
- Use a firewall to control Web traffic of your corporate network. A firewall can help block external threats, such as malware and network intrusions.
Rely on secure password only
- Choose a secure password. It is important to set up complex passwords for all business accounts. Passwords should be changed regularly to prevent unauthorized access. Furthermore, two-factor authentication tools, such as fingerprint readers or verification codes, should be used for a strong protection.
Perform a regular backup
- Company files must have a periodic backup to ensure their usage in the event of a failure or cyber-attack. Backup systems must be stored securely, such as on a virtual private network (VPN) or external cloud server.
Staff training
- All employees should be trained on cybersecurity risks and how to protect corporate files. For example, employees should be trained on how to recognize phishing emails and how to avoid sharing company information with unauthorized people. Protecting company files can be a complicated task. However, following the guidance outlined above, companies can rely on effective technics to ensure security of their business data.
Let's take a closer look at some of the recommended software.
Encryption software: which one is better?
Encryption is a valuable technique for protecting sensitive data and documents. This technology provides a secure way to convey confidential information aimed to authorized people only. Small and medium-sized enterprises (SMEs) should consider implementing encryption software for the purpose of protect their data. In recent years, encryption software has become more sophisticated, providing a variety features and security options.
With the view to choose the right software, SMEs need to be aware of their security needs. Is important to consider what kind of encryption software you want to implement. There are several encryption algorithms, each of which offers a different level of security. For example, the AES algorithm is considered one of the safest, while the RSA algorithm is more suitable to simpler scenarios. Once the encryption algorithm is selected, software functionality needs to be considered. For example, some software allows users to set own passwords, while others may allow remote access to documents.
Some encryption software also provides security notifications in the event of an altered or stolen data. SMEs need also to examine the cost of encryption software. Prices may vary, but encryption software is generally quite affordable. In addition, some products also offer free trial versions, allowing SMEs to test their products before making a purchase.
In terms of price quality ratio, the best encryption software is VeraCrypt.
VeraCrypt is an open-source encryption software that offers high security and data protection. VeraCrypt supports AES-based encryptions, Serpent, Twofish and a SHA-256 hash algorithm. It provides the ability to create encrypted storage, thus enabling companies to protect specific files and folders. Encrypted disks can also be created, allowing data protection also while being transferred to removable devices. VeraCrypt is also very easy to use and can be downloaded free for charge.
Best solution for firewall protection
The most advanced and abortable solution for businesses would be a Unified Threat Management (UTM) firewall. A UTM firewall is a unified security solution that offers a range of integrated features, including a network firewall, virus protection, intrusion attack prevention, junk mail control, and content filtering. It provides extensive protection against the latest cyber-attacks and malware, helping to avoid unauthorized access to networks and data. It also offers enhanced security, flexibility, control and visibility.
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bitCorp Team
